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Thursday, September 20, 2018

Eleanor's update (September 2018)

We’ve recently learned of an initiative that University Relations has been collaboratively working on to develop shared principles and values for a communication strategy and identity/style guide applicable across the University. The key component of this new guidance emphasizes a single University with 5 campuses.

This is a significant change, as over the past few years university language has focused on “system” and "systemwide".  And while this new shift in our terminology is moving forward  there are several ongoing systemwide initiatives and groups that will continue their work, so that systemwide language is still viable.  Given this recent shift in language I would like your ideas to rename this  “System Campus Update” newsletter.  Send them my way.

As the struggle and experimentation with language continues, I challenge all of us to be aware of the power our language has in our relationships, and keep in mind our goal of inclusiveness. At a recent meeting in Duluth, the SRC council spent some time talking about how language can influence and impact our working relationships. The SRC council settled on the usage of “we” in our discussions related to the university as a whole. It’s a work in progress, and as with all change, it will take some time for us to shift our language, but it's a start.

Sue's update (September 2018)

Fall term is upon us and we forge ahead thinking of student success. Our campus visits have been fantastic and we have enjoyed the terrific conversations with everyone. I believe we, student services staff, across the institution have good working relationships. When I ask my counterparts in HR and finance, I am surprised that they do not meet and discuss tough issues as we do. I really do appreciate that we have continued to meet as a group on a regular basis. There are many times we discover on the Twin Cities campus that initiatives, implementations, and projects occur without our involvement. This is fine with me as we shouldn’t be involved with every initiative. We pass this information on to you as we hear of decisions and projects, however, keep in mind that we will not be involved in many of these. Please share initiatives that are occurring on your campus as well so we can work together to avoid duplication where possible.

Presidential Search Advisory Committee

This week, the University of Minnesota Board of Regents ratified the membership and charge of the Presidential Search Advisory Committee. The committee, made up of 23 individuals from across the University community, is charged with recommending 3–4 lead candidates for University president for the Board’s consideration.

Your input is invited as the Presidential Search Advisory Committee will be traveling throughout the system to hear from students, faculty, staff, alumni, and community members on the important qualities in our next president. The committee will hold listening sessions on all five campuses for the following dates:
  • Monday, September 17 – U of M Crookston (completed)
  • Tuesday, September 18 – U of M Morris (completed)
  • Wednesday, September 19 – U of M Twin Cities (completed) 
  • Thursday, September 20 – U of M Duluth
  • Monday, September 24 – U of M Twin Cities 
  • Wednesday, September 26 – U of M Rochester

Whether or not you’re able to attend one of the listening sessions you may provide input to the Presidential Search Advisory Committee at any time at president-search.umn.edu/community-input. Your input will help the committee narrow the field of presidential candidates to a group of lead candidates for Board of Regents consideration. Find more search updates at president-search.umn.edu.

NameCoach software

NameCoach is a student-recorded name pronunciation software that is under consideration for purchase for the University. While there is not an official implementation plan, attaching it to Canvas would be the first goal. Learn more about NameCoach.

Attention: System updates this weekend

PeopleSoft and MyU applications will be upgraded on Saturday, September 22 beginning at noon through midnight. During the 12-hour upgrade window, the PeopleSoft and MyU applications will be unavailable and the associated database will be offline.

This activity is limited to a database version upgrade. There is no change in the application versions. (Note: next weekend, Campus Solutions will have Image 10 going in during the normal down time on Sunday, September 30. )
  • Saturday, September 22, 12:00 p.m.: MyU and all PeopleSoft environments, including Financial UM Reports, will become unavailable.
  • Sunday, September 23, 6:00 a.m.: PeopleSoft core applications (CS, HR, FS) will be unavailable according to the normal maintenance schedule.
  • Sunday, September 23, 12:00 p.m.: PeopleSoft core applications will be back online according to the normal maintenance schedule. MyU and all PeopleSoft environments, including Financial UM Reports, will be back online and available at 2 pm according to the normal maintenance schedule.
For any systems you support which integrate with PeopleSoft and/or MyU, please plan accordingly and notify your user communities as appropriate. Updates are available at umnprd.service-now.com/sysstatus.

OIT prepares for transition from Transform to Perceptive Content tool

Perceptive Content Portal by Jadu is the name of the newly selected product to replace TransForms. The contract is currently under review by the Office of General Counsel (OGC). Assuming the contract is approved, OIT expects to move forward beginning with set up, discovery, and training development in October.

OIT is planning a phased roll out of Jadu. Those units currently using TransForm will be part of the first phase including three Twin Cities TransForms. This work is anticipated to begin in January 2019.

Academic policy updates

Two policies are currently posted for 30-day review prior to changes becoming effective: Credit and Grade Point Requirements for an Undergraduate Degree and Grading and Transcripts. The Credit and Grade Point Requirements policy has been revised, changing the limit for S/N credits permitted within the degree (UMTC only). The Grading and Transcripts policy has been revised to improve readability and to shorten the timeline for students to resolve incompletes. For more information or to submit your comments, visit the Policy Library.