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Thursday, May 18, 2017

Eleanor’s update

As we’re embarking on summer term and preparing for the next academic year we have many projects in the works. This System Campus Update issue highlights several OIT technology related projects that impact all of us, as well as an update on the Campus Solutions PeopleSoft 9.2 Upgrade project. When I read about all of this work in progress it makes me wonder whatever happened to the “lazy hazy days of summer?”

Sue's update

Another semester under our belt. It was a rough road system-wise at the end, but we made it. Hopefully it is behind us. Commencements are complete. Summer classes have begun and orientation is right around the corner. Terrific job, everyone. We are still waiting on the Board of Regents regarding tuition, however, it is dependent on our legislative final budget so it could be a bit before we hear anything. It has been a rough legislative session for the University of Minnesota this year at the state capital. Hopefully the University can establish meaningful relationships going forward for next year with the hiring of Matt Kramer, vice president for university and government relations.

Board Of Regents system-wide strategic plan

At the May 11-12 meeting, University Regents reviewed a draft of the system-wide strategic plan covering all five University campuses. The proposed plan focuses on three strategic intentions related to the University’s core mission, as well as a capacity-building plan for the system and specific steps to advance this work. The system-wide strategic planning process formally launched in Fall 2016. Feedback was collected from students, faculty, staff and leaders at each campus, as well as Extension, the College of Continuing Education, Research and Outreach Centers, Public Engagement Council, external stakeholders, and staff and faculty governance bodies. The Board is expected to take action on the plan at its June meeting.

Custom Solutions 9.2 upgrade

PeopleSoft Enterprise Component Tools Training took place for business analysts and IT staff on April 18-22. Training evaluations showed that 80% of participants gained valuable education regarding the benefits of the tools. The technical upgrade (phase 1) is progressing as planned. We are scheduled to begin our first round of testing May 22. The functional upgrade (phase 2) scoping is near completion. Thank you to all who have been part of conversations to generate priorities. If you would like to receive project updates, email Eleanor Pijut (e-piju@umn.edu) to be added to the lists.

One Stop website governance

In order to maintain the new One Stop website and ensure the functionality of the site, the System Campus Steering Committee finalized a governance process for the site. The governance document outlines everything from various roles, style, content, tools, and expectations for the site.

The steering committee is composed of one designee from each system campus, and one One Stop representative from the Twin Cities campus. Each campus has a designated backup approver for when primary members are unavailable. Members of the steering committee are Melissa Dingman (UMC), Brenda Herzig (UMD), Jill Beauregard (UMM), Laura Walker (UMR), Carin Anderson (UMTC), and Richard Campo (UMTC, One Stop). If you have questions or concerns regarding the One Stop website, contact your campus’ steering committee member.

Public forums: vice president/chief information officer finalists

The University community will have the opportunity to hear from the finalists for the next vice president for information technology next week. Public forums will be held at the Best Buy Theater in Northrop and live-streamed across the system. Candidate resumes and livestream links will be posted when they become available. See forum dates and times >

IT feedback survey closed--learn what’s next

The Office of Information Technology’s annual IT feedback survey closed for this year’s input phase of the IT governance process on May 1. This year, more than 1,800 responses were received--an increase of nearly 50% over last year!

In addition to the survey, meetings were held with leaders from each of the colleges and system campuses. The combined individual- and unit-level input will be provided to IT service owners and senior leadership for consideration as they determine priorities and initiatives for the coming year. The last part of the input phase is to synthesize the collected feedback, an event that will be held on June 15. More details will be shared closer to the date.